Event Planning

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EddyBees Dogs
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Event Planning - Thu, 04/27/06 3:23 AM
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Does anyone know of way to gauge how much to buy for a large event? Based on number of vendors versus number of attendees or something? Is there a formula or rule of thumb for something like this? Thanks Eddy B

bassrocker4u2
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RE: Event Planning - Thu, 04/27/06 7:49 AM
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too many factors to formulate accurately. what are the other vendors selling,and what prices, and how many people? and what times of the day? and what day? and what type of event?

basically, it will boil down to how much do you want to sell? then guess at needing that much. example. if you want to gross a thousand dollars, and you sell each dog for 2.50, then i guess you will need about 400 dogs...just dont cook them all a once, so you can freeze what you didnt cook, for the next event.

chicagostyledog
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RE: Event Planning - Thu, 04/27/06 8:54 AM
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We've done some major events in the past: Harleyfest-The 100th Anniversary of HD, US Cellular Tall Ships, & EAA Fly-In. Here are some factors to help increase business.

1. Meet with the events chairperson and request to see the vendor placement. Request a location in the traffic pattern which places you at the beginning of the food vendors. This is where people will immediately see you first before they have an opportunity to walk past everyone else. If you don't like your placement, don't take "no" for an answer. Be persistent in getting your location. This will make or break your success. It only takes once to get burned and it's no fun watching customers buy food from other vendors before they ever get to your cart.

2. You'll want to park your vehicle with extra product as close to your cart as possible.

3. Follow the weather forecast carefully and bring a 10X10 pop-up tent in the event of rain.

4. There's no formula for determining the amount of product. Since you'll be selling after the event, any unsold product can be refrigerated or frozen for future sales. If you over buy, it's not a big deal. Like BR mentioned, if you select a dollar amount as your goal, you'll need that much product. There are no guarantees in this business.


CSD

Born in Chicago
Escaped to Wisconsin
Selling Vienna Beef hot dogs & Polish

kland01s
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RE: Event Planning - Fri, 04/28/06 8:07 AM
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I'm impressed that you have done EAA Fly In.... that is a huge way cool event, went many years with my WWII pilot dad.

Salustra
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RE: Event Planning - Fri, 04/28/06 5:01 PM
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Slightly off topic, but you roused my curiosity CSD ---
would said Fly-in be Oshkosh? or a local chapter event?

chicagostyledog
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RE: Event Planning - Fri, 04/28/06 5:28 PM
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The EAA Oshkosh Air Venture is held every July. www.airventure.org We didn't vend on the grounds because corporate America had a contracts for that event, so we worked the shopping mall directly across the street from the EAA grounds. Free busses shuttled shoppers between the two sites daily from 9:00am-5:00pm and we situated our cart at the bus stop.

CSD

Born in Chicago
Escaped to Wisconsin
Selling Vienna Beef hot dogs & Polish